Board decision papers provide the data and information that empowers directors to interpret, shape and take decisions that define the future of their organization. They can also cause controversy and legal action if they are not properly written or contain incorrect or insufficient information. It is difficult to overstate the importance and value of high-quality decision documents.
But what are the essentials to writing effective board papers? It is important to manage the flow of information. This includes managing the volume of information provided to a board as well as its presentation. Board documents must be thorough yet concise, and clearly communicate a call to take action.
One of the biggest challenges for writers is to avoid the temptation to provide too many details in the board paper, since it could eat up valuable time on the board and divert attention from what the paper actually must convey. Another issue is to to write the paper in a way that it is understood by all the members of the board, including those with limited or no experience in the field covered by the board document. A formal board paper process that has clear guidelines and a method for evaluating the papers before they are handed out, can be very useful.
Utilizing a formal business writing style and using plain English is vital to ensure that the information in the board’s documents is accessible to every member of the board. This is especially important if the board includes members with different backgrounds, like those in marketing and finance. Providing a glossary of terms and acronyms can be beneficial. Commentary https://boardroomofficial.com/preparing-your-nonprofit-board-for-a-fundraising-campaign/ and feedback from peers on the boards can be extremely beneficial since it helps fresh eyes look over the paper and spot any confusion.