Documents that contain sensitive information are frequently transferred between internal business processes and external parties such as clients partners, vendors and regulatory agencies. If they are not secured sharing these documents via email, or any other channel could lead to data leaks and costly legal actions and even lost opportunities for business. This is why secure online document exchange is crucial to protecting your company’s confidential data.
Secure file transfer can secure data both during transit and in rest. This is accomplished by encrypting files prior to sending them, so only authorized recipients are able to decode it. Certain solutions allow you to create passwords so only those who have the correct passphrase are able to access your files.
This prevents unauthorized access, and ensures the compliance with laws like PCI and HIPAA. Secure document exchange software also gives transparency and accountability by tracking every file from upload to download using an audit trail that is tamper-proof.
You can easily create secure document portals for how a vdr can help you close deals faster your customers. Customers can upload files to a web-based portal or directly via an corporate-branded tool called ThruMFT. In either scenario, the organization can safely transfer and track the files in order to comply with compliance requirements.
A client portal allows you to centralize and standardize your files so that they can be accessed from desktop computers, tablets and mobile devices. It also makes it simple to request documents. You can also automate your workflow with templates that request a standard group of documents from multiple clients at the same time saving you time. Many solutions also offer eSignature integration and core workflow software integrations to allow more seamless collaboration across your business.