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When it concerns board meetings for nonprofit organizations the effectiveness of virtual engagement is critical to advancing the objectives of the organization. Gathering board members of nonprofits in person isn’t always possible So savvy meeting facilitation and detailed records are crucial to ensuring that online meetings are efficient.
To keep the discussion on things to be discussed make sure that each person is limited in their speaking time to a specific time. It’s also helpful to include the video link prior to the meeting where presenters can read their slides to attendees, which saves time and helps reduce distractions.
A remote meeting can be difficult to organize because it’s difficult to discern when participants have something they want to share. It’s difficult to discern social signals in a video call but encouraging open discussions and embracing dissenting views is crucial to the growth of your nonprofit.
The main purpose of a board meeting is to make decisions, but it’s important that you have sufficient information to do so. It’s therefore important to provide a comprehensive summary of the meeting as minutes. Minutes record the process of making decisions and can be helpful for absent board members and in defending against legal challenges down the road. Therefore, your minutes must be clear and accurate. The person who takes the minutes must not include any information that might be considered to be private such as opinions, voting or off-the-record conversations. This article provides seven suggestions on how you can host an online board meeting that produces effective decisions for your non-profit.